ERP Questions

Information flow in business used to be from the different functional areas to top management and then back down to the different functional areas. Nowadays information flow is horizontal, cross-functional and includes the suppliers and the customers. 

time-consuming, expensive, vendor dependence and many more boring reasons.

Common Database, avoiding data redundancy, cost reduction, adaptable, maintainable, global outreach

1960

If you were told it’s 8 am you would know that there are 16 hours left in the day

Manufacturing Resource Planning (MRP)

Integration from the top to bottom. Therefore it integrates the following Systems:
Management Support System;
Office Information System;
Transaction System

Information is created by giving meaning to the data: 24 are the hours in a day

Data are the raw facts, like numbers, characters or text. It has no meaning on its own.

Enterprise Resource Planning Systems are enterprise wide software solutions with support moduls characterized by integrating sales, manufacturing, human resources, logistigs, accounting and other business functions and allow a to share a commen database or a virtual database that combines the individual databases.

ERP combines data and processes of an organization. It uses a unified database to store data from various system modules, like financials, human resources, production planning, order management, CRM and SCM. Integration between modules is stressed without the duplication of information.

Internal: Managerial accounting (Controlling): Cost an performance accounting

External: Financial Accounting

Supplies quantitative information to the decision makers within an organization.

Monitors the cost effectiveness of the performance.

Is also used for cost accounting processing, analytical reporting and audit controlling spectrums.

The ability to drill down within a report to get to the source documents that were used to create the report. This makes it easier for auditors to confirm the integrity of the reports.

Charts of account is the highest of the three entities. 

Controlling area is underneath charts of account but above company code. Company codes get assigned to controlling area. 

Managerial accounting

SAP document principle:

The ability to drill down within a report to get to the source documents that were used to create the report, makes it easier for auditors to confirm the integrity of the reports.

Not being able to fully delete a record.

The G/L account master records the posting of 
accounting transactions to G/L accounts and the processing of the posting data.

All stakeholders in the same boat.

The requirements are roughly known.

The objective of the project is defined
 

Target processes --> requirements

SAP ERP has great flexibility and breadth of functionality.
It has a different application / environment split than other ERP. 

There is always an information gap and a
conflict of interests between producer and
customers / between management and shareholders
 

GRC refers to a company's coordinated strategy for managing the broad issues of corporate governance, enterprise risk management and corporate compliance. 

Governance: Effective as well as ethical management of a company.

Risk:effectively mitigate risks, which hindern the company to be competitive. 

Compliance: External regulations for the business operations and data retention.

Higher quality information
Process optimization
Better capital allocation
Improved effectiveness
Protected reputation
Reduced Cost

changing and very different regulations
Big data
Increased oversight of processes
Tighter control of manual entries
 

Governance

Compliance

Risk Management

Chartering phase, project phase, shakedown pphase, maintenance

Find a good partner. 50/50 relation between solution and partner.

The solution should have the right features, good usability and the newest technology. 

The vendor should be viable, have a good long-term strategy and be reachable for support and implementation.

Tendency to cloud and increasing demand of small and medium enterprises. As well as operational efficiency in business processes. 

Legal reasons, language, different products and different countries have different values, ERP vendors must know this. 

Idea: adapt to non-core functions like HR, Finance etc. and change the ERP according to your process with competitive advantage. 

Small ERP vendors meet customers’ expectations better. 

OLTP emphasises on fast query processing, maintaining data integrity and is used for business operations, such as cash and card transactions.

OLAP emphasises on low volume of transactions. Queries are very complex and involve aggregation functions. It is used for data mining, decision making and analytics.

Main functions: Inspection, Preventive maintenance and Repair of all systems and machines.

SD: Sales & Distribution help company to integrate with their customers. Receiving sales order via phone, internet or EDI, shipping and billing.

Supports: Sales, Distribution and Billing

Key elements are: Pre-sales support, quotation processing, sales order processing, delivers processing, warehouse management, billing, credit management 

It plans and controls complete cycle of materials and information through procurement, cataloging, standardization, packaging, quality control, inventory control, disribution etc.

Supports: Procurement and inventory

Key elements are: Material procurement, inventory managment, invoice verification, vendor, evaluation.

It tries to realize planning as complet as possinle despite all the problems, which can occur. It also tries to balance between availability capacity and current work load.